Job Description

The Events & Communications Coordinator supports the Chamber's mission by assisting with the planning, coordination, promotion, and execution of events. This position is responsible for event logistics, sponsor fulfillment, digital marketing, social media engagement, graphic design, and event communications. The Coordinator plays a key role in ensuring Chamber events are professionally executed, well attended, and effectively promoted to enhance member engagement and support organizational goals.

Essential Functions: Event Coordination (50%)

• Works with Director of Business Development in the coordination of all annual Chamber events (Golf Tournament, Southern Nights fundraiser, Installation and Business Appreciation Luncheon, etc.) as well as monthly luncheons, breakfasts, Business After Hours and advocacy-focused events (townhalls, candidate forums, etc.).
• Creates and follows all event timelines and tracks attendance goals to ensure budgets are met.
• Works with Director of Business Development to ensure sponsorships are sold in a timely manner, and ensures sponsors receive all promised benefits.
• Occasionally schedules speakers for monthly and/or annual events, as needed.
• Composes agendas and briefings for Chamber events.
• Conducts site visits for events as needed, to ensure space, technology and parking requirements are met.
• Tracks and accurately records event registrations and collects event income at all Chamber events, assisted by other staff.
• Works with event venue staff on set-up and event day logistics.
• Responsible for event set-up and breakdown (registration tables, signage, etc.)
• Coordinates registration check-in processes.
• Audits event-related invoices received to ensure that all services or products were received, and prices are accurate.
• Coordinates and schedules staff and volunteer event duties (event registration, photography, etc.)
• Regularly updates and maintains venue list with capacity, location and approximate rental/menu pricing.
• Tracks attendance trends.
• Maintains inventory of event supplies, signage, banners, and promotional materials.

Essential Functions: Communications: (50%)

• Creates graphics for events and ribbon cuttings to be used on Chamber website, in email newsletter and on social media accounts.
• Works with Director of Communications to create content to promote Chamber events and ribbon cuttings and posts to Facebook, Instagram and LinkedIn.
• Creates short-form video content and event recap videos for social media use.
• Creates all event pages in ChamberMaster and ensures they display properly on Chamber website.
• Occasionally serves as photographer at events; ensures all appropriate and necessary photos are taken of speakers, board members, sponsors, etc.
• Occasionally creates and maintains PowerPoint presentations to be used at Chamber events.
• Occasionally conducts post-event surveys and compiles attendee feedback.
• Downloads, edits and organizes all event photos.
• Submits calendar listings and event photos to local publications on a monthly basis.
• Stays on top of trends and best practices in digital media.

Other Duties and Responsibilities:

Must remain flexible at all times and willing to accept other duties as assigned.

Some after-hours work required.

Education:

Bachelor’s Degree in Communications, Marketing or Social Media

Knowledge, Skills, Abilities:

• Excellent oral and written communication skills
• Strong project management and organizational skills
• Ability to manage multiple projects and deadlines simultaneously
• Excellent attention to detail
• Proficiency in social media
• Graphic design
• Proficiency in Microsoft Word and Excel
• Proficiency in Canva, Constant Contact, PowerPoint
• Experience in creating video content a plus

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