Job Description

We are looking for an exceptional Executive Assistant / Personal Assistant to support a high-level music executive across both business and personal/family responsibilities You will be responsible for managing and coordinating a wide range of business and personal logistics, including: Managing an extremely busy and constantly changing calendar Scheduling and coordinating meetings, calls, appointments, and commitments Managing personal and family schedules and logistics Making restaurant, hotel, travel reservations Working with a travel agent to coordinate domestic and international travel Managing itineraries and making sure all logistics are handled smoothly Keeping track of appointments, deadlines, commitments, and follow-ups Communicating with executives, clients, vendors, staff, friends, family members, and other contacts as needed Handling last-minute changes and time-sensitive requests calmly and efficiently Researching and solving problems quickly when something unexpected comes up Anticipating potential scheduling conflicts or logistical issues before they become problems Helping keep both the executive’s professional and personal life organized and running smoothly Handling sensitive and confidential information with complete discretion Taking ownership of tasks from start to finish without needing constant direction Benefits HEALTH: Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs) YOURSELF: Paid time off policy including holidays, sick time, and day off for your birthday, free concert tickets WEALTH: 401(k) program with company match, Stock Program Reimbursement CAREER: Tuition reimbursement, student loan repayment internal growth and development programs & trainings FAMILY: New parent programs & support including caregiver leave and baby bonus, infertility support OTHERS: Volunteer time off, crowdfunding network The ideal candidate has experience working directly for a high-level executive, entrepreneur, founder, or similarly demanding principal and understands how to anticipate needs rather than simply react to requests.Highly organized - you naturally keep track of details, deadlines, schedules, and moving piecesExcellent judgment and discretionStrong organizational and time-management skillsThis is a fast-paced, high-touch role for someone who is extremely organized, proactive, resourceful, discreet, and comfortable managing a constantly changing scheduleExperience managing both professional and personal/family logisticsProactive - you anticipate what needs to happen next instead of waiting to be askedThick-skinned - you can handle a demanding environment and direct communication without taking things personallyCalm under pressure - last-minute changes and unexpected requests don’t rattle youDemonstrated ability to manage complex schedules and multiple priorities simultaneouslyA problem solver - you don’t come back with "I can’t"; you come back with solutions and optionsDiscreet and trustworthy - you understand the importance of confidentialityLow ego - you’re focused on getting things done, not on titles or recognitionExtremely detail-oriented - small details matter to youResponsive and reliable - you understand that timely communication is critical in this roleExperience working in a fast-paced, high-demand environmentA strong communicator - you know how to communicate clearly, efficiently, and professionally3 to 4 years of experience directly supporting a high-level executive, founder, entrepreneur, celebrity, or other high-profile/demanding principalAbility to be available outside traditional business hours when neededFlexible - you are comfortable with a schedule that doesn’t always fit neatly into traditional business hoursResourceful - when you encounter a problem, you figure it out #J-18808-Ljbffr

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