Position Overview\n
The Manager, Payroll & HR Operations owns multi-state, multi-entity payroll and the HR systems and records that support it, and builds newly acquired practices into those systems as Parallel ENT & Allergy grows through acquisition.
\nThis is a hands-on role that runs 28+ payrolls per month for approximately 550 employees across multiple states and legal entities, including physician (K-1) payrolls. It also owns the company structure in Paycom, multi-state payroll tax accounts and filings, and the onboarding of each acquired practice into payroll and HR systems.
Key Responsibilities\nMulti-State, Multi-Entity Payroll
\n• Run and oversee 30+ payrolls per month across biweekly, semi-monthly, and monthly schedules, including K-1 physician payrolls.
\n• Maintain and manage multi-state payroll tax accounts, registrations, and filings for all company entities.
\n• Handle garnishments, child support orders, and unemployment claims.
\n• Enter and audit employee pay changes and raises in the payroll system.
\n• Build PTO plans and accruals in Paycom.
\nAcquisition Onboarding and Systems
\n• Create and maintain all company structures in Paycom, including entities, locations, and reporting hierarchies.
\n• Support M&A growth by onboarding and building acquired practices into payroll and HR systems, from tax account setup through employee data and pay configuration.
\n• Partner with HR, finance, and practice leadership on acquisition timelines and go-live readiness.
\nHR Operations and Records
\n• Maintain personnel files for all active and terminated employees across all companies.
\n• Maintain the HR SharePoint site and centralized HR documentation.
\n• Maintain the company directory.
\n• Process employment verifications.
\nPerformance and Compensation Processes
\n• Support the annual performance review process in Paycom: monitor completion, troubleshoot issues for managers, and review completed evaluations for fairness and appropriateness.
\n• Maintain the employee merit increase tracking process.
\nCommunications and Training
\n• Create and deliver training for Practice Administrators on payroll and HR processes.
\n• Send employee communications, including birthday and anniversary recognition emails.
\n \nCompensation: The base salary range for this position is $85,000 to $100,000 per year, depending on experience. The position is also eligible for an annual bonus and for Parallel ENT & Allergy’s full benefits package.
Qualifications\nRequired
\n• 5+ years of progressive payroll experience, including managing multi-state and multi-entity payroll for 500+ employees.
\n• Hands-on experience with multi-state payroll tax registration, filings, and reconciliation, and with garnishments, child support orders, and unemployment claims.
\n• Experience running different pay frequencies (biweekly, semi-monthly, monthly) and processing owner or partner (K-1) payrolls.
\n• Advanced working knowledge of an HRIS and payroll platform (Paycom strongly preferred), including building and maintaining company structures.
\n• Strong organizational skills and attention to detail, with the ability to meet strict payroll and tax deadlines.
\n• Ability to handle confidential employee data with discretion.
\n• Clear written and verbal communication and the ability to train non-HR audiences.
\nPreferred
\n• Experience onboarding acquired or newly merged organizations into payroll and HR systems.
\n• Experience in healthcare, physician practice, or MSO environments.
\n• Payroll certification such as CPP or FPC, or an HR certification such as SHRM-CP or PHR.
\n• Bachelor's degree in accounting, business, human resources, or a related field.
\n• Experience supporting performance review and merit increase processes.
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