Job Description

Procurement ClerkThe Procurement Clerk is responsible for coordinating and executing purchasing activities across multiple affiliated companies. This role ensures cost?effective procurement, maintains accurate inventory controls, manages insurance policy administration for several entities, and arranges travel logistics for staff and leadership. The position requires strong organizational skills, attention to detail, and the ability to manage diverse operational tasks in a fast?paced, multi?entity environment.Key ResponsibilitiesProcurement & PurchasingMulti?entity procurement — Source, evaluate, and purchase goods and services for several companies while ensuring compliance with each entity's policies and budgets.Vendor management — Maintain vendor relationships and negotiate pricing if applicable.Purchase oversight — Create, track, and reconcile purchases; ensure timely delivery and accurate invoice.Cost control — Identify opportunities for savings, bulk purchasing, and process efficiencies.Inventory ControlInventory tracking — Maintain accurate inventory records for supplies, equipment, and materials across multiple locations.Stock level monitoring — Ensure adequate stock levels; prevent shortages and over?ordering.Asset management — Assist with tagging, tracking, and auditing organizational assets.Cycle counts — Conduct periodic inventory checks and reconcile discrepancies.Insurance AdministrationPolicy coordination — Maintain insurance files for multiple companies, including general liability, property, auto, and specialty policies.Renewal management — Track renewal dates, gather required documentation, and coordinate with brokers and the tribal procurement department.Claims support — Assist with filing and tracking claims; ensure timely communication with insurers.Compliance documentation — Maintain certificates of insurance and ensure vendor compliance.Travel CoordinationTravel booking — Arrange flights, lodging, rental vehicles, and itineraries for employees and executives.Travel policy adherence — Ensure bookings follow organizational guidelines and cost?control standards.Expense documentation — Assist with travel reimbursements and expense reporting.General Administrative SupportCross?department support — Provide administrative assistance to multiple departments as needed.Recordkeeping — Maintain organized digital and physical files.Reporting — Prepare procurement, inventory, and insurance reports for management.Other duties as assigned — Support special projects, audits, and operational initiatives.QualificationsExperience in procurement, inventory control, insurance administration, or multi?entity operations preferred.Strong skills in organization, communication, vendor negotiation, and data accuracy.Ability to manage competing priorities across several companies.Proficiency with procurement or ERP systems is beneficial.

Job Tags

Similar Jobs